WA Reminders

WA Reminders is the dedicated WhatsApp scheduling solution designed to transform how clinics, independent professionals, and small businesses manage their client communications. It directly addresses the costly problem of missed appointments and forgotten follow-ups by automating reminders through the world's most popular messaging platform. The core value proposition is simple yet powerful: save valuable time, reduce no-shows, and enhance client relationships by sending timely, personalized WhatsApp messages from your own number, without needing to be manually online at the moment of sending. This tool is built for those who rely on appointments and timely communication, such as physiotherapists, consultants, salon owners, and coaches. By integrating seamlessly with your existing workflow—whether you prefer scheduling directly within the intuitive WA Reminders app or leveraging the familiar interface of Google Calendar—it creates a continuous cycle of improved efficiency. You can start, refine, and scale your reminder strategy, iterating on what works best to ensure your clients are always informed and your schedule runs smoothly, turning time-consuming administrative tasks into a streamlined, automated process.

Dual Scheduling Interface

Schedule your WhatsApp messages through two powerful, interconnected methods. You can work directly within the WA Reminders app for full control and contact list access, or you can seamlessly schedule from Google Calendar by simply adding a phone number to an event's details. This dual approach allows for continuous workflow improvement, letting you choose or combine methods based on your daily tasks for maximum efficiency and integration into your existing habits.

Direct WhatsApp Integration

Connect your personal or WhatsApp Business account securely via a QR code, just like WhatsApp Web. This foundational feature ensures all messages are sent directly from your own verified phone number, maintaining the personal touch and trust of your client relationships. Conversations initiated by a reminder continue naturally in your main WhatsApp inbox, allowing for a cohesive and iterative communication loop that feels authentic and professional.

Automated Contact Synchronization

Eliminate manual data entry and the risk of errors. When scheduling from the WA Reminders app, your device's full contact list is automatically imported and synced. This creates a dynamic, always-updated contact database, saving you significant time and ensuring you can quickly select recipients, allowing you to focus on crafting effective messages rather than managing lists.

Recurring & Calendar Sync Support

Automate ongoing client engagements with support for recurring messages, scheduled directly from the app or via recurring Google Calendar events. This feature is perfect for weekly appointments, monthly payment reminders, or regular follow-ups. It works with tools like Calendly through Google Calendar, enabling a cycle of automated reminders that evolve with your client's booking patterns, reducing administrative overhead consistently.

Reducing Clinic Appointment No-Shows

Medical and wellness clinics can drastically cut down on missed appointments by sending automated WhatsApp reminders 24 or 48 hours before a scheduled session. This direct, personal channel has higher open rates than SMS or email, allowing clients to confirm, reschedule, or ask questions instantly. Over time, clinics can refine reminder timing and messaging based on client response, creating a continuously improving system that maximizes attendance and optimizes the practitioner's valuable time.

Managing Client Payments & Follow-ups

Freelancers, coaches, and service providers can automate payment reminders and post-service follow-ups. By scheduling a polite WhatsApp message after an invoice is sent or a project is delivered, you ensure timely payments and gather feedback without manual chasing. This iterative process helps maintain positive cash flow and client satisfaction, allowing you to analyze which messages are most effective and adapt your communication strategy for even better results.

Streamlining Small Shop Customer Engagement

Retail shops, salons, or repair services can use WA Reminders to notify customers when their order is ready, an appointment is available, or a promotion is happening. By syncing with a Google Calendar that manages bookings or order timelines, shops can automate these touchpoints. This continuous loop of proactive communication builds customer loyalty and frees up staff to focus on in-person service, constantly improving the customer experience cycle.

Coordinating Team Schedules & Reminders

Small business owners and team leaders can use the Google Calendar integration to manage internal or provider reminders. By adding a team member's number to a shared calendar event, WA Remitters can send automated shift reminders, meeting alerts, or task deadlines directly to WhatsApp. This creates a reliable, iterative communication system that ensures everyone is aligned, reducing internal miscommunication and improving operational consistency.

Do you offer a free plan?

We do not offer an unlimited free plan due to the significant server costs required to reliably send messages on your behalf. However, we are confident in the value WA Reminders provides and offer a 14-day money-back guarantee on all paid plans. If the tool is not the right fit for your workflow, you can request a full refund, no questions asked, allowing you to test and iterate on your reminder process risk-free.

Can I import or use the contacts from my phone?

Yes, absolutely. When you schedule a message directly from the WA Reminders application, your device's full contact list is automatically imported and synced. This eliminates manual entry and ensures you have immediate access to all your clients' numbers, providing a seamless and continuously updated foundation for your communication cycles.

Can I send reminders directly from Google Calendar?

Yes, this is a core feature. You can schedule a WhatsApp message by simply creating an event in your Google Calendar and adding an internationally formatted phone number to the event's title or description. WA Reminders will detect this and automatically send the reminder at the event's scheduled time, allowing for an iterative workflow that integrates with tools you already use.

Do you have a Calendly integration?

Yes, WA Reminders integrates with Calendly through Google Calendar. When a client books an appointment via Calendly, the event (with their phone number, if collected) syncs to your Google Calendar. WA Reminders then reads this event and can send the automated WhatsApp reminder, creating a powerful, continuous cycle of automated scheduling and communication without any extra steps.

WA Reminders offers straightforward pricing plans designed to scale with your business needs, each backed by a 14-day money-back guarantee.

Basic Plan - $19 per month
Perfect for solo entrepreneurs and one-person businesses. This plan includes sending up to 200 WhatsApp messages per month from your own number, contact import from your phone, and full sync with Google Calendar including recurring events.

Startup Plan - $29 per month
Ideal for small teams or growing companies. It includes everything in the Basic plan, with a higher volume allowance of 500 messages per month to support more frequent follow-ups and client campaigns.

Business Plan - $39 per month
Built for medium-sized companies needing to scale. This plan provides everything in the Startup tier, with a capacity of 1,000 messages per month to manage reminders across a larger organization or more extensive client base.

All prices are in US dollars. If WA Reminders does not fit your needs, you can request a full refund within 14 days, no questions asked.