Proplanum

About Proplanum

Proplanum is the definitive all-in-one platform designed to liberate businesses from the chaos of manual workforce management. It replaces the fragmented, error-prone world of spreadsheets, paper requests, and constant administrative follow-ups with a single, intelligent system. Built for a continuous cycle of improvement, Proplanum automates repetitive scheduling and time-tracking tasks, fosters seamless internal communication, and provides managers with full, real-time visibility into who is working, where, and when. This platform is engineered for flexibility, speed, transparency, and security, empowering companies—from small shops to large enterprises—to react swiftly to operational changes, drastically reduce costly errors, and refocus their energy on strategic growth. By centralizing shift planning, time registration, leave management, and payroll data export, Proplanum creates a foundation for iterative optimization, helping you not just manage your team, but strategically align your workforce with real business demand, control labor costs, and drive efficiency in an ongoing, evolving process.

Features of Proplanum

AI-Powered Shift Optimization

Proplanum's intelligent engine automatically generates optimal shift plans by analyzing key demand signals such as expected sales, customer footfall per hour, or reservation levels. This data-driven approach ensures you have the right number of staff at the right times, maximizing coverage during peak periods and controlling costs during slower times, all while considering employee preferences to foster a better work environment.

Multi-Platform Time Tracking

Register working time accurately and effortlessly through the web app, dedicated mobile apps, on-site kiosks, or via QR codes. This flexibility accommodates all work environments and employee habits, eliminating manual timesheet errors. Real-time tracking allows for instant comparison between scheduled and actual hours, providing a clear audit trail and simplifying payroll preparation.

Centralized Leave & Availability Management

Streamline the entire process of handling employee time-off requests, availability updates, and shift swaps within one transparent system. Employees can submit requests digitally, managers can approve them with one click, and the schedule automatically updates to reflect changes, improving communication and eliminating administrative back-and-forth.

Real-Time Dashboard & Analytics

Gain full, real-time visibility into your workforce operations with comprehensive dashboards. See live data on who is clocked in, track labor costs against budget, monitor attendance, and analyze productivity trends. These insights empower managers to make informed, proactive decisions and continuously refine scheduling strategies for better business outcomes.

Use Cases of Proplanum

Retail & Sales

Retail managers use Proplanum to dynamically plan staff shifts around predicted shopping peaks, such as weekends or promotional events. The system prevents overstaffing during quiet hours and understaffing during rushes, ensuring customer satisfaction is high while labor costs are kept lean, creating a cycle of improved service and profitability.

Hospitality & Gastronomy

Restaurants, cafes, and bars leverage Proplanum's demand forecasting to align front-of-house and kitchen staff with reservation forecasts and historical traffic data. This prevents long wait times for guests and optimizes labor spending, directly contributing to higher table turnover, improved guest reviews, and controlled operational expenses.

Healthcare & Clinics

Healthcare administrators utilize Proplanum to create compliant, complex schedules for doctors, nurses, and support staff, automatically adhering to labor regulations and contract hours. The platform ensures adequate patient coverage at all times, facilitates easy shift swaps for emergencies, and reduces the administrative burden on department heads.

Corporate & Service Teams

Office managers and service coordinators in various industries employ Proplanum to plan projects, track billable hours, and manage hybrid or remote team availability. It brings clarity to who is working on what, simplifies client billing with accurate time data, and helps balance workloads across the team for sustained productivity.

Frequently Asked Questions

How does Proplanum's AI scheduling work?

Proplanum's AI analyzes your historical business data—such as sales figures, customer traffic patterns, or booking levels—alongside employee contracts, skills, and stated availability. It then processes this information to generate a proposed shift schedule that meets demand while optimizing for cost-efficiency and fairness, which managers can then review and fine-tune.

Can Proplanum integrate with our existing payroll system?

Yes, a core function of Proplanum is to export accurate, verified data on worked hours, breaks, and overtime. This data is typically exported in standardized formats (like CSV or Excel files) that can be seamlessly imported into most major payroll and accounting software systems, eliminating manual data entry and its associated errors.

Is Proplanum suitable for businesses with remote or field workers?

Absolutely. Proplanum is built for flexible work arrangements. Remote or field-based employees can clock in and out, view their schedules, and submit availability or leave requests via the mobile app from anywhere. Managers maintain real-time visibility of their team's status and location, ensuring coordinated operations regardless of where work is done.

What is included in the free trial?

The free trial offers full access to all core features of the Proplanum platform for 21 days. This includes AI-driven scheduling, time tracking via all methods, leave management, and reporting tools. You can test the system with your own team and data without requiring a credit card, allowing for a comprehensive, risk-free evaluation.