MeetingMind

About MeetingMind

MeetingMind is the definitive intelligent meeting assistant for macOS, designed to transform how professionals capture, understand, and act on their conversations. It is built for anyone who participates in virtual meetings—from project managers and developers to consultants and team leaders—who needs to stay fully engaged without the distraction of frantic note-taking. Its core value proposition is delivering a seamless, private, and intelligent recording experience that automatically handles the entire workflow. By leveraging on-device AI, MeetingMind detects your Zoom meetings, records both microphone and system audio with crystal clarity, and generates real-time, speaker-attributed transcripts. This creates a living document of your discussion that you can query, summarize, and export, ensuring no critical detail, action item, or insight is ever lost. The tool embodies a philosophy of continuous improvement, not just in its own development but in empowering your meeting hygiene. With each use, it helps you refine your processes, capture clearer takeaways, and build a searchable knowledge base from your conversations, turning every meeting into a stepping stone for greater productivity and clarity.

Features of MeetingMind

Automatic Zoom Detection & Recording

MeetingMind intelligently monitors your system to automatically detect when you join a Zoom meeting, initiating recording without requiring a single click. This hands-free operation ensures you never forget to hit record, capturing the meeting from the very first moment. It seamlessly aligns with your schedule, allowing you to focus entirely on the discussion while it works silently in the background, guaranteeing you have a complete record every time.

Dual-Source Audio Capture with Adaptive Gain

The app captures both your microphone (for participant voices) and your system audio (for presentation sound and remote participants) simultaneously. Its advanced adaptive gain technology intelligently balances these audio streams in real-time to prevent echo, feedback, and audio clipping. This results in a pristine, studio-quality recording that ensures every word, from both sides of the conversation, is captured with exceptional clarity for accurate transcription.

On-Device AI Transcription & Live Assistant

Powered by WhisperKit, MeetingMind performs fast, accurate transcription directly on your Mac, providing real-time, speaker-attributed transcripts in clean markdown format. An embedded AI assistant works alongside the live transcript, automatically highlighting key takeaways, tracking action items, and allowing you to chat with or query the meeting content as it happens, all with complete privacy since the processing happens locally.

Privacy-First Architecture & Flexible AI Integration

Your privacy is paramount. All audio processing and transcription occur locally on your Apple Silicon Mac, ensuring your sensitive meeting data never leaves your device. For deeper analysis and summaries, you maintain full control by optionally connecting to local Ollama models or using your own OpenRouter API key, giving you the power of advanced AI without ever compromising your data security.

Use Cases of Meeting Cases of MeetingMind

Daily Stand-ups and Team Syncs

For agile teams conducting daily stand-ups or quick sync meetings, the free 60-minute daily allowance is perfect. MeetingMind automatically captures each member's update, transcribes it live, and generates a concise summary with clear action items and blockers. This creates an instant, shareable record that keeps the entire team aligned and accountable without manual note-taking, continuously improving meeting efficiency.

Client Consultations and Discovery Calls

Professionals like consultants, freelancers, and sales representatives can fully engage with clients without distraction. MeetingMind records the entire conversation, ensuring no client requirement or nuanced feedback is missed. Post-meeting, the AI assistant can quickly generate summaries, extract key decisions, and list follow-up tasks, providing a solid foundation for proposals and project plans and enhancing client relationship management over time.

Technical Workshops and Training Sessions

When hosting or attending detailed workshops, webinars, or training, capturing both the presenter's audio and the system sound is crucial. MeetingMind records the full session, including shared screen audio, and creates a searchable transcript. Attendees can later query specific technical points or review complex instructions, transforming a one-time session into a persistent knowledge resource that fosters continuous learning.

Project Planning and Brainstorming Meetings

Creative and strategic sessions often produce a flood of ideas and decisions that are hard to track. MeetingMind acts as a reliable second brain, documenting the entire brainstorming flow. The AI can then help organize the chaos by extracting themes, categorizing ideas, and formalizing decisions and next steps into a structured markdown document, ensuring creative energy is captured and actionable.

Frequently Asked Questions

How does the automatic meeting detection work?

MeetingMind runs discreetly in your menu bar and monitors system activity to intelligently detect when you join a Zoom meeting. It uses native macOS frameworks to identify the Zoom application window and audio session, triggering recording automatically. This process is designed to be seamless and reliable, requiring no manual intervention from you, so you can start your meetings naturally while the app handles the capture.

Is my meeting data kept private?

Absolutely. Privacy is the cornerstone of MeetingMind's design. All core functionality—including audio recording and WhisperKit-powered transcription—is processed entirely on your local Mac. Your raw audio and transcripts never leave your device unless you explicitly choose to use a cloud-based AI service like OpenRouter for enhanced summaries, and even then, you control the API key. This ensures maximum security for sensitive discussions.

What is included in the free version?

The free version is robust and fully functional, offering 60 minutes of total recording time per day. It includes all core features: automatic Zoom detection, dual-source audio recording, live on-device transcription, AI-powered summaries and action item tracking, and markdown export. This plan is perfect for most daily short meetings and allows you to experience the full value of the tool before considering an upgrade.

What does the unlimited, one-time purchase include?

The unlimited license is a one-time purchase (no subscription) that removes the daily 60-minute recording limit. You get lifetime access to all current features, including unlimited recording duration, and receive all future updates to the application at no extra cost. It's designed for power users, managers, and professionals with longer or back-to-back meetings who require unrestricted use of the tool.

Pricing of MeetingMind

MeetingMind offers a simple, transparent pricing model focused on user value over recurring fees. The application is free to download and use with a generous allowance of 60 minutes of recording per day, which covers many daily professional needs like stand-ups and client calls. For users who require more, an "Unlimited" license is available as a single, one-time purchase through the Mac App Store. This license removes all recording time limits, provides access to all premium features, and includes lifetime updates to the software, ensuring your tool evolves alongside your needs without ever requiring a subscription.