Invoice Guru

About Invoice Guru

Invoice Guru is a mobile-first invoicing and accounting software built from the ground up for the unique demands of tradespeople, freelancers, and small service businesses. Born from the real-world experience of a tradesperson, it directly addresses the daily admin challenges faced by on-site professionals like plumbers, electricians, painters, and builders. The core mission is to eliminate time-consuming paperwork and complex desktop software, enabling users to create, send, and track professional invoices directly from their phone in under 60 seconds. Beyond speed, Invoice Guru embeds intelligent automation and future-proof compliance into its design. It streamlines the entire financial workflow with features like AI-powered receipt scanning, automatic bank payment matching, and smart overdue reminders. Crucially, the platform is engineered with evolving regulations like the UK's Making Tax Digital (MTD) and Poland's KSeF in mind, ensuring users remain compliant without the need to switch tools. This continuous, iterative approach to development—informed by real user feedback—ensures the product evolves to save more time and reduce more administrative friction, helping small business owners focus on their craft, not their paperwork.

Features of Invoice Guru

Mobile-First Instant Invoice Creation

Designed for on-the-go use, this feature allows you to generate and send a fully branded, HMRC-compliant invoice directly from your smartphone in less than a minute. Simply enter client details and items; the app automatically handles numbering, adds your logo, company info, VAT, and calculates totals with due dates. This eliminates the need for cumbersome Word or Excel templates, putting professional invoicing power in your pocket wherever your job takes you.

AI-Powered OCR Receipt Scanner

Transform receipt management from a chore into a seamless process. Simply snap a photo of any paper receipt, and Invoice Guru's AI engine instantly reads and extracts key details including supplier name, date, total amount, and VAT. This data is automatically logged as a categorized expense entry, creating clear records for reporting and tax purposes without any manual typing, saving significant time and reducing errors in your bookkeeping.

Smart Bank Integration & Payment Tracking

Connect your business bank account securely to automate the most tedious part of admin: reconciling payments. The system automatically matches incoming bank transactions with your outstanding invoices in real-time. You get a clear, instant overview of which clients have paid, which invoices are overdue, and which are still pending, dramatically reducing manual cross-checking and giving you perfect financial visibility.

Automated Compliance & Future-Proof Design

Invoice Guru is built to adapt, ensuring your business stays compliant as regulations change. It uses HMRC-compliant invoice templates and is being developed as approved MTD-compliant software. The architecture also considers upcoming mandates like Poland's KSeF. This proactive, iterative development approach means the platform evolves with legal requirements, so you never face the disruption of switching tools to meet new compliance rules.

Use Cases of Invoice Guru

For the On-Site Tradesperson

A plumber finishing a job can immediately create a professional invoice on their phone in the customer's driveway, email it on the spot, and receive a notification when it's viewed and paid. This accelerates cash flow, projects a highly professional image, and eliminates the "I'll do it later" pile of admin that used to wait until evening, freeing up personal time after a long workday.

For the Small Business Managing Expenses

A builder or cleaner can use the OCR receipt scanner throughout the week to capture every material purchase and fuel receipt instantly. All expenses are digitally logged and categorized automatically, making end-of-month bookkeeping and VAT return preparation straightforward and accurate, saving hours of manual data entry and reducing the risk of lost receipts.

For the Freelancer Tracking Multiple Clients

A self-employed electrician or painter managing several ongoing projects can use the smart dashboard to see the payment status of all invoices at a glance. Automated reminders for overdue payments ensure follow-ups happen consistently without emotional friction, improving cash flow management with minimal active effort from the business owner.

For the Business Preparing for MTD Compliance

A UK-based tradesperson anticipating Making Tax Digital requirements can adopt Invoice Guru with confidence. Using its compliant templates and awaiting its full MTD software approval provides a smooth, continuous path to digital tax submission without needing to learn a new, complex accounting system, ensuring a seamless transition as rules evolve.

Frequently Asked Questions

Is Invoice Guru compliant with UK Making Tax Digital (MTD) rules?

Yes, Invoice Guru is designed specifically with MTD compliance in mind. It uses HMRC-compliant invoice templates and is actively being developed as an HMRC-approved MTD-compliant software solution. Our iterative development process is continuously focused on ensuring the platform meets current and future regulatory requirements, providing a future-proof tool for your business.

How does the bank integration and payment matching work?

You can securely connect your business bank account via open banking. Once connected, Invoice Guru automatically imports your transactions and intelligently matches them to the corresponding unpaid invoices in your account. This happens in real-time, giving you an always-updated view of your cash flow and saving you the manual work of reconciling payments against invoices.

Can I use Invoice Guru for businesses outside the UK?

Absolutely. While built with UK tradespeople and MTD in mind, Invoice Guru supports multi-currency and multi-language invoicing, making it suitable for freelancers and service businesses across Europe. You can invoice in pounds, euros, złoty, forints, and other currencies, and use the interface in one of 12 supported languages.

What is the OCR Receipt Scanner and how accurate is it?

The OCR (Optical Character Recognition) Receipt Scanner uses AI to read text from a photo of your receipt. It identifies key details like the supplier, date, total amount, and VAT, then automatically creates an expense entry in your account. Its accuracy is very high for standard receipts, continuously improving through iterative updates, and it saves significant time compared to manual data entry.